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Endorsed by the PA Municipal Authorities AssociationIntegrated bid management Program for public works and commercial construction
Private companies, engineering and architectural firms, and project and construction managers managing pre-construction activities for public agencies and commercial construction are frequently burdened with inefficient and disconnected processes for bid invitation, document distribution, and bid response tracking. The result is added risk and unnecessary expense and labor. The ability to efficiently and successfully bid projects can become a limiting factor in competing for new business.
PennBid's open architecture allows users to customize each solicitation, whether a small RFQ or a multi-prime project containing hundreds of plans.
Progressive engineering and architectural firms use PennBid as a differentiating and value added offering for their clients.
PennBid Program Features
Private online plan room for secure bid document delivery
Never copy or manually distribute a Bid Package again! PennBid provides an integrated and secure online plan room for your bid documents, from specifications to plans and addenda. PennBid allows you to customize your document layout to best meet your needs whether small quotes or large multi-primed projects containing hundreds of plans. Uploading documents takes only seconds and can be instantly available to your contractors and vendors.
Maintaining full independence and control
Using unique and secure pass-codes, each firm maintains full independence and control of all solicitation elements from document layout and bidder qualifications to award decisions.
Integrated tools for e-procurement
The PennBid Program is a Software-as-a-Service (SaaS) solution developed specifically to provide an end-to-end integrated solution for e-procurement. The Program serves as a centralized and easy-to-use software system for managing Requests-for-Information (RFI), Requests-for-Proposal (RFP), and Requests-for-Quotation (RFQs) - from public advertisement through award and document retention.
PennBid provides unique pass-code protection for both requesting firm professionals and vendors, allowing for a 24/7 portal that can be accessed and managed from any internet connected device.
Public and By-Invitation RFPs and RFQs.
With advanced security features offered by PennBid, both public and private By-Invitation-Only solicitations can easily be published in less than 15 minutes. Private solicitations are only available to those who you invite to participate in the solicitation.
Ease of Use
Allowing many private firms and project professionals to take advantage of electronic procurement is the cornerstone of the PennBid Program. PennBid was designed as an intuitive and ease of use Program, with 24/7 live support if needed.
Rapid and accurate communication with bidders
Receiving and answering bidder's questions or issuing changes and addenda takes only minutes without ever searching for contact information. Q&As can be instantly posted and always available while also emailed to vendors.
Secure online electronic bidding
Secure bids and proposals can be received electronically in the form of documents, lump sum prices, and multi-item bid forms. Bidders can update their quotes and proposals at any time prior to due date and time, meaning more accurate and aggressive pricing.
Receipt of vendor documents
Aside from providing pricing, vendors can easily include support documents such as qualifications, certifications, referrals and detailed proposals to their sealed bid. These documents are retained for the permanent record of the solicitation and instantly available.
Eliminating errors and automated bid tabulation
No more math errors! PennBid automatically calculates all line extensions and total costs for all bidders. The automated bid tabulation system ensures that vendor calculations are error free and provides immediate financial comparison of all bids. Bid results and award information can be immediately posted (with a mouse click).
Contract Management after award
After award, PennBid can be used to manage key contract information such as award documents, insurance certificates, payment information, change orders, milestones, and expiration dates.
Simple vendor registration
PennBid simplifies vendor management with a one time self-registration process. Customized web forms are used to capture specific company, contact, and product or service data, along with vendor documents and diversity information. Advanced search features allowing creation of vendor lists that meets specific criteria.
Auditable message and document delivery
With PennBid's message tracking and receipt acknowledgement system, you have a complete audit trail of the delivery of all project communications. All document downloads, Q&As, and other transactions are date and time tracked creating an accurate and instantly accessible record.